Spring is approaching and property managers are beginning to monitor and track those assets that typically don’t need as much attention in the winter, including pools, gutters, and lawn care.

Managers still need to keep up though with assets that function on a yearly basis, such as HVAC units, filters, and generators to prevent failures. For many parts of the U.S. too that deal with harsh weather conditions, building managers need to assess how well assets are currently functioning to make future adjustments.

Functionality is key to property owners to preserve the integrity of their infrastructure and to make sure guests are content. The maintenance management system can be utilized to track maintenance, reduce costs and give a higher level of service to property guests.

It is essential to have a running log on all asset productivity and adjustments needing to take place over the year by using an EAM/CMMS.

Spring is in the air

Spring maintenance allows assets that have gone through harsh conditions to be monitored and repaired, if necessary, and allows workers to assess spring assets for longevity, repairs, replacements, and monitoring which saves property managers time and money throughout the year rather than taking a reactive approach.

Below are the top 7 tips to practice during the spring to keep your assets at their peak.

  1. Inspection of exterior and roofing of building – Property managers should investigate for chipping paint, damaged siding, holes in window screens and cracks in the foundation. They must also determine whether any roof shingles need to be repaired or replaced
  2. Pool cleanse and inspection- Checking filters, cracks on the exterior and interior of pool, and temperatures
  3. Check irrigation system – Building managers should examine irrigation systems to confirm they were drained properly before the winter and to ensure they will operate effectively in the spring
  4. Electrical systems – Check all electrical systems for loose connections; systems typically generate a 5-10% energy loss without a proper PM system.
  5. Inspections and maintenance of all emergency and safety equipment such as snowmobiles, fire extinguishers, alarms systems and security systems
  6. Update all mechanical systems – Building managers should replace the air filter in an air conditioning unit each spring before using it in order to guarantee indoor air quality. Flushing water heaters also represents a worthwhile step in preventive maintenance
  7. Check air handlers – Check air handlers consistently; they can waste up to 32% of energy they consume if improperly maintained.

Whether your inspections are scheduled by a computerized maintenance management system or not, the goal is to provide preventative services in order to prevent costly problems from manifesting.

It may be necessary to go beyond preventive maintenance and perform or schedule actual repairs. Have your technicians look out for the even the smallest signs of repair because those can sometimes be the most expensive.

EAM/CMMS help for property management

Implementing an EAM CMMS enables property managers to build a data base of work orders and results so that an entire facilities assets can be reviewed, identify problem assets and schedule the appropriate frequency of inspections to minimize repair costs.

The nice part about the collection of historical maintenance records is that the information can be used to better manage the entire lifecycle of property assets as well as provide a training base for maintenance staff.

A CMMS will record contract data such as vendor information, costs, terms, and hours of operation. There is no more worry about lost contracts, misfiled documents, or difficult retrieval. The use of an EAM is easier and more efficient to retrieve all asset documentation.

An EAM delivers the collection of work order information which includes identifying the fix or the work that was done will reduce the dependency on any particular maintenance team member. Now property management has a tool to help train new maintenance staff.

With proper EAM/CMMS implementation, property managers will know where there assets are at all times, their condition, their maintenance history and expected retirement or replacement. EAM/CMMS takes the guesswork out of the equation.