The last days of summer mark an important time for University sports arenas and stadiums. With students returning, collegiate and intramural sports will soon be in full swing. Universities and colleges facing a continual budget crunch struggle to maintain sports arenas and stadium facilities, but this can change if they adopt the use of CMMS software to better manage maintenance and energy costs.

Sports Arena and Stadiums Energy Costs

In a typical sports facility, energy costs account for between 30 and 60% of total operating costs. 67% of the energy used is electrical with most of the energy being used for HVAC and lighting. Energy drains also come from the use of urinals and kitchen equipment.

“Of the total amount of electricity used in a typical building, 40% is used by the cooling system, 33% for lighting and 12% for heating. By analyzing where and how energy is utilized a facility can take specific steps to reduce expenses.”

Source: Managing Sports Facilities by Gil Fried

Obviously, energy is not the only sports facility expense. Parking lots, roofs, arena flooring, sport specific equipment are just a few of other assets that can cost a pretty penny to maintain.

How Can Universities Respond to Budget Crisis

There has been a silver lining to federal calls to monitor energy consumption and reduce carbon footprints. Universities and colleges have started to recognize that budget cuts are not a long term solution. Better asset and maintenance managementcan be accomplished by instituting long term programs to reduce energy costs, lengthen the lifecycle of assets and reduce costs by proactively maintaining assets with Computerized Maintenance Management System (CMMS) software.

There is no question that assets whose care includes inspections and other preventive maintenance tasks run more efficiently and last longer. Inspections and preventive maintenance using a CMMS solution enable problems with equipment to be identified early (before breakdown or failure). Early identification equals minor repair costs versus emergency labor and unexpected capital costs for the replacement of assets.

The energy savings for sports arenas from using a properly implemented CMMS are similar. For example, a major HVAC unit that is not regularly inspected for debris build up, rust and air flow will require more energy to operate than a well maintained HVAC unit. The reason is corroded parts or blocked air flow cause the HVAC unit to run longer in order to achieve the same heating or cooling results.

Inspecting Other Sports Arena and Stadium Assets

Other sports arena and stadium assets that can scheduled for inspections and maintenance using a CMMS include but are not limited to:

  • Roofs; Clear debris, check for leaks. Early roof repair on an arena can devastate a budget.
  • Parking lots; Potholes, storm drains, broken glass. Parking lots are more than just image, they represent liability claims waiting to happen. A CMMS may reduce liability claims.
  • Grounds; Includes everything from benches to hand rails to walkways.
  • Plumbing; Although urinals account for much of the water usage in a sports arena or stadium, leaking faucets, toilets and sinks can add to energy costs as well as cause structural damage if left undiscovered or unfixed.
  • Lighting; Arena, stadium and intramural sport lighting can be inspected for bulb replacement or circuit inspection. Lights can be scheduled for bulbs that are more energy efficient or installing sensors to turn lights out when not in use.
  • Seating; Sports fans are rarely calm and gentle during a game. Scheduled inspections can check for loose or damaged parts and enable maintenance to be scheduled before replacement is needed.

A University is like a gigantic facility with hundreds of thousands of assets. CMMS software has the ability to record all asset detail so that University facility managers will always know where there assets are, what condition they are in and their complete maintenance history. This information is priceless for capital budgeting and for managing parts and vendors. Most importantly, a CMMS solution, allows for the long term control of maintenance, repair and operational expenses.