This article will talk about how HOAs can use a CMMS to reduce water utility expenses.

How to Reduce Homeowner Association Water Bills

Homeowner Associations (HOA) face financial challenges just like every other business. There are roads to pave, street lights to maintain, buildings to keep up and grounds that need maintenance. One of the least addressed areas is water leaks from sprinkler systems, ponds pumps and fountains.

With water cost rising and water restrictions in many parts of the country it is becoming increasingly important not to waste this valuable resource. Part of the allure of any HOA is appearance so making use of every drop of water at a reasonable cost is a good thing. CMMS software can help HOAs reduce water leaks as well as keep their entire maintenance function under cost control.

Where Water Leaks Occur

Some water leaks are easy to spot, for example; a broken sprinkler head shooting water upward like a water fountain or water marks on sheet rock. Others are more difficult to spot such as a pond pump where water leaks near the pump are hidden by the pond or noticing the reach of a sprinkler is shorter due to lower pressure.

The key in identifying the leaks is to perform regular inspections on water dependent assets. CMMS software will help HOA board members make sure that the work is scheduled and that it is completed either by in house staff or contractors.

How CMMS Works for HOA Maintenance

CMMS is a computerized program that keeps track of all HOA assets including grounds keeping equipment, pools, HVAC, roofs as well as common areas. Upon implementation, all assets are identified and loaded onto the software. Assets can then be scheduled for preventive maintenance, inspections or work orders. When work is completed the results are also loaded onto the database. HOA management can then review their results to ensure work is being done as well as determine which assets may need to be replaced.

The CMMS software can also be used to create a checklist of tasks more commonly called rounds in which maintenance staff can walk or use their golf cart to visually look for water problems as described above. Results of the checklist can be sent back to the CMMS server for review. Potential problems can then be scheduled for a full inspection or maintenance work.

Since not all water leaks can be detected above ground, the CMMS can schedule inspections at a designated frequency to check water pressures or underground valves and pipes. This is great for assets like pond and fountain pumps or golf courses that should be inspected seasonally.

Perhaps the greatest value of a CMMS for detecting water leaks and HOAassets in general is the early detection of problems before they become major repairs or Reserve Study highlights. A CMMS will help keep operating expenses under control plus keep facilities on great operating condition.