This article will explain why Mintek’s Transcendent makes a good Enterprise Asset Management (EAM) for Prisons.

Aging Prisons Need a CMMS

When the Federal Bureau of Prisons (BOP) was first established in 1930 it operated 11 centers. Today it operates more than 100 institutions of which many are aging and in dire need of repair, modernization or replacement. In 2008 the proposed budget was over $200 million for new construction and modernization.

“Generally when the annual cost of maintenance exceeds 60 percent of the value of the buildings themselves, it’s time to consider shutting down a facility.”Source: Ben Kieckheper

Shutting down a prison is not always an option if there is no place to re-incarcerate prisoners. The focus must shift to extending the life of the prisons assets as long as possible. This means finding a way to increase the time available for preventive maintenance to stop prison facility assets from requiring replacement before new facilities are available.

Budget shortfalls

We live in an era where budget cutbacks are a fact of life. The federal government is no different than any other organization with regard to capital planning. Balancing the needs of an increasing prison population with repair and modernization requirements is not an easy task. A CMMS can help by because it will help because it will

  • Increase efficiency of work order request
  • Allow for more preventive maintenance to be performed
  • Allow scheduled inspections of crucial facilities
  • Lengthen the life cycle of assets as a result of the preventive maintenance and inspections

Integrating handheld technology with the CMMS will help eliminate paper flow and professionalize operations. Handheld devices allow you to record unscheduled maintenance and submit work request on a more timely basis.

Impact of a CMMS

By increasing the lifecycle of assets through preventive maintenance less money is needed for capital replacement repairs and saved money can be used to modernize facilities. In addition a CMMS will keep an accurate history of repairs and enhance the ability to identify problem areas as well as review vendor usage. The end result is longer lasting prison facilities, a more efficient work order system, and the ability to adjust to a declining or stagnant budget.