Michael Cowley, President at CE Maintenance Solutions spoke last week at the NFMT Baltimore Conference and mentioned how in today’s facility and industrial organizations one of the required tools is a CMMS and goes over the top 3 hurdles that companies face on the day to day.

Mr. Cowley focuses on the major components of a successful CMMS program, understanding the role of discipline and accountability in managing your asset and work history, and putting together a plan to acheive your CMMS goals.

Major components of a successful CMMS

CMMS’s are critical in developing processes and performance measures which will enable your organization to understand the condition of all assets and equipment to guarantee optimum performance. Below demonstrates the top components of CMMS programs.

  1. Update system – less than 5 years old
  2. Easy to use architecture
  3. Properly installed
  4. Training for all users
  5. Data base administrator position exists
  6. Logical intelligent identifier for assets/equipment
  7. Set of performance measures to assess effectiveness of process
  8. Accountability and discipline process in place to ensure long-term performance
  9. Periodic system upgrades to maintain up-to-date with current processes
  10. Monthly, quarterly, or yearly reviews/audits

Michael Cowley discusses the importance of incorporating these components into a CMMS to make it the best solution for your infrastructure, however he has found that only 10-15% of all CMMS systems installed today are working to their full potential.In order to reach a CMMS’s full potential, these three hurdles must be overcome.

Three CMMS Hurdles

electronic technical support concept – spanners on computer keyboard
  1. System must be installed properly – System should be physically installed well, have adequate storage and backup systems, and have inter and intranet wireless access and speeds. The system should also be populated with all facility assets and include proper training for all users.
  2. Work order process management – Create work orders for each item, have workers fill out proper fields and make comments, and make sure all craftsman are accounted for on each order. Process management should be completed and the system kept clean with up to date files on all assets and backlog others.
  3. Validate the system is performing as designed – Complete a set of performance measures, compare and chart all related fields, conduct a customer quality control review, review scorecards for inaccuracies and trends on work orders and workers, and finally have supervisors review daily.

The final step would be to implement a master plan to to assist with CMMS performance. A system is only as good as its parts, so take the time to train your staff, make sure workers are documenting accurately to prevent error and reduce labor costs. In the words of Mr. Cowley, Don’t let perfection get in the way of progress.