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Thunderstorms in Florida usually arrive like clockwork every summer afternoon. However, today a big lunchtime storm that dropped a few inches of rain in less than an hour caught my attention. Not long after its arrival the parking lot where my car was parked was under water. It is a good thing that the storm only lasted an hour because the one the two main storm drains in the parking lot was clogged with debris. Apparently, preventive maintenance was not a high priority.

The storm soon stopped and the water gradually receded. I felt fortunate not to have open my car door and let water pour out. Still, the image was a sobering thought, what if the storm lasted a little longer, was mixed with higher winds or both drains had been clogged?

Don’t Let This Happen to Your Facility

A lot of times we don’t notice the little things around us that can cause us to have a bad day. You can’t beat Mother Nature but you can lessen the chance that you get caught off guard or your facility will sustain water damage. One of the ways to minimize surprises is to have a checklist of maintenance tasksthat needs to be done on a regularly scheduled basis.

A warning about checklist, they are only as good as the maintenance system that supports their use. If a checklist sits under a pile of papers or is posted on a bulletin board, facility managers run the risk that work will not be completed on a timely basis. The way to avoid this is to make sure that checklist items are scheduled for inspection using a computerized maintenance management system (CMMS).

CMMS Magic

Click Your heels and Say CMMSCMMSCMMS

Ok, so saying “CMMS” three times doesn’t actually make sure the inspection is performed or the work order is completed. Utilization of a CMMS requires a commitment to better asset maintenance and management by making sure maintenance is proactive and not reactive. CMMS success rates are heavily dependent upon a willingness to integrate technology with experience in order to reduce redundant and wasted time.

Using a CMMS program to make sure routine inspections is fairly easy. Maintenance staff are given a mobile handheld device that is pre-programmed with the checklist items. The display on the handheld device allows them to answer pre-selected inspections questions. Based upon the answer to these a work request or work order can be completed. For example, results of inspecting the storm drain indicate that it need to be cleaned out. Maintenance staff can then either complete the work on the spot or schedule it for a later time.

Scheduling inspections and maintenance activities are not the only benefits of a CMMS solution. Once asset detail is collected and input, every work order will be matched with an asset. This way, facility and maintenance managers will always know the condition of an asset as well as its complete maintenance history. Having this information is critical for capital budgeting and may reduce negligence awards as a result of lawsuits filed because of unmaintained assets.

Tell us how you perform routine maintenance. If you enjoyed reading this article you may also like: