The scent of Fall is in the air. With it come the sounds of Football fans jamming sports stadiums across the nation as the new season gets underway. Good stadium maintenance during football season requires organization and efficiency as sometimes there are only a few days between events.

Even though stadiums may be used year round, nothing compares to the beating they take from rowdy football fans. This is especially true for college sports stadiums where capacity may exceed 100,000. In fact, 21 of the largest 25 sports stadiums in the USA are used primarily for collegiate football.

Why Stadiums Need Better Maintenance

Although the drinking age may have changes since I attended University, school spirit, rowdiness and the emotional excitement of a big game have not. The large crowds have a tendency to damage seats, rest rooms, lighting, parking areas, safety barriers and landscaping. In addition, every stadium event requires enormous energy use which will also cause wear and tear on critical electronic equipment such as a scoreboard or broadcasting assets.

However, with constant budget pressure, stadiums and stadium assets are being forced to remain in service longer and therefore require exceptional maintenance planning. In real terms, Universities and sports team owners can either spend a little money upfront to keep assets in safe and in working condition or pay a lot more later on for asset replacement possible liability claims of asset negligence.

The Value of CMMS for Stadiums

Since money is always an issue, the key to better maintenance is being able to grab the low hanging fruit with a CMMS. This is commonly referred to as the 80/20 rule where 80% of the maintenance problems come from 20% of the assets. This makes it important to concentrate stadium maintenance resources on the assets that cause either the most problems or the most expensive problems.

A quality CMMS system can help stadium facility managers grab the low hanging fruit. The top 5 ways this is accomplished with a CMMS are:

Top 5 Reasons for Having a Stadium CMMS

  1. At the core of a CMMS, are the records of each asset’s location, description and maintenance history. This knowledge enables stadium maintenance management to identify assets that have a higher frequency of work orders so that preventive maintenance and inspections can be scheduled accordingly (the 80/20 rule).
  2. When problems are reported or identified, a CMMS automates the work request and work order process so that time consuming paperwork is eliminated. This gives maintenance crews more time to spend completing work orders. More importantly, it allows stadium maintenance to be more proactive resulting in fewer major repairs and replacements.
  3. Properly maintained stadium assets will need less energy to operate. This is very important for high dollar assets such as display panels, broadcasting equipment, kitchen equipment and HVAC.
  4. When using mobile devices, stadium crews performing inspections for everything from seating to parking areas find that work can be done faster. This is because the handheld device can display an inspections checklist preloaded with inspections criteria. Inspections results are input directly into the mobile device so that the results can be transmitted back to management. What might have taken days can now be done in hours.
  5. The increased automation and control of work management processes enables more work to be done with the same amount of resources. This will directly impact the cost of labor of stadium operations.

When implemented properly, a CMMS solution for sports stadiums can help lower labor expenses, extend the useful lifecycle of assets and lower stadium energy costs. In today’s world, the financial impact of a CMMS system for Universities and stadium owners is tremendously positive.