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Organizations across all industries have to deal with passing audits. This could be dealing with internal protocols or from outside regulatory agencies. It can become a daunting task to keep up with changing standards and being able to demonstrate compliance at a moment’s notice.

Maintenance professionals can minimize the headache by using a CMMS to help with the process of tracking standards, new codes, and updating assets at a moment’s notice.

See how facility managers can use a CMMS solution to automate and streamline maintenance management processes in order to successfully pass compliance audits.

How to Pass Audits

For regulatory agencies, if it isn’t recorded, it didn’t happen; that’s why it’s imperative to make sure there is a traceable record of all completed maintenance tasks and documented policies to prove your facility is in accordance with agency regulations.

A CMMS works as your internal inspector protecting your workers and assets while meeting outsider regulations. A CMMS keeps tracks of all asset records and prevents your facility from receiving high fines through scheduling safety-related tasks.

A CMMS system can also link OSHA guidelines and maintenance manuals to equipment records to make sure protocols are executed correctly.

Automating Preventive Maintenance with a CMMS

CMMS software automates preventive maintenance tasks and improves the up time, performance, efficiency, and longevity of assets. Also, generating preventive maintenance tasks in a CMMS reduces the risk of duplication on the same asset improving labor hours and also technician productivity.

Generating preventive maintenance tasks in a CMMS reduces the severity of corrective maintenance meaning there are fewer breakdowns and unexpected repairs. This keeps workers safer and keeps them accountable for their work orders.

A CMMS also allows facility managers and technicians to track work orders and record history on all assets allowing maintenance to identify underlying causes of equipment failure and foresee future complications.

Below demonstrates 10 ways a CMMS helps maintenance teams stay organized and in compliance with outside regulators.

  1. Tracking employee health and safety information
  2. Documenting work procedures to show proof of presence
  3. Keeping production equipment safe and reliable
  4. Ensuring all inspections and tests are done properly and on-time
  5. Ability to decipher the lifespan of any asset
  6. Documenting preventive maintenance on key assets
  7. Generating reports for unexpected audits
  8. Archiving work history
  9. Storing employee training and documentation
  10. Tracking incidents

Regardless of whether or not an organization must comply with outside regulators, implementing a preventive maintenance plan into your facility is crucial for effective maintenance management.

The only way to keep outside regulators at bay is to have your internal maintenance plan functioning at its peak; The ability to pull any record, any time, on any asset is priceless information and keeps staff accountable for their work, reduces labor costs, reduces overall facility costs, and keeps the longevity of your assets in tact.