Two of the keys to improving your Hospital operations are organization and detailed asset knowledge. Enterprise Asset Management (EAM) software gives hospitals the easy to use features that will help put together this information so that it can be used to improve asset and maintenance management.

A Simple Way to Understand EAM Software

EAM Knowledge is Power

We have all heard the phrase that Knowledge is Power. This is applicable to hospital asset management because knowing everything there is to know about hospital assets places management in a position to make well informed and timely decisions.

Making good decisions is the first step to successful hospital administration. The design of hospital EAM gives asset managers the step-by-step tools to enter asset details in hierarchical order so that there is an accurate starting record of an asset’s location and description.

By creating this type of record with an EAM, asset managers are able to track assets from the planning stage through retirement. All this is accomplished without the need for spreadsheets or other manual tracking programs.

By spending the time to set up asset detail properly, EAM document management enables assets to be linked to documents, contracts, photos, and blueprints so that all asset documents and contracts are centrally located.

The Stage is Now Set for Better Work and Maintenance Management

All assets have an expected useful life. One of the objectives of hospital asset and maintenance management is get the most out of assets. This translates to extending their useful life in order to reduce capital expenditures and keeping assets running as efficiently as possible to minimize energy and repair costs.

Setting up asset detail and then linking assets and their associated documents sets the stage for using the powerful core CMMS work management features of EAM software. Efficient and effective work management requires organization. The better organized a hospital maintenance operation is the more proactive it is likely to be.

An EAM CMMS system accomplishes this by reducing the amount of paper needed to submit work request and work orders. By computerizing these processes, maintenance management can then use scheduling tools to ensure that all work orders, inspections, rounds and preventive maintenance are proactive.

The automation and proactive scheduling of work management increases the flexibility of maintenance staff because there are fewer surprises that result in unplanned work. The increased flexibility reduces overtime and lowers repairs costs.

With effective proactive maintenance, hospitals will also find their energy costs are lower. This is because equipment that is proactively maintained will run more efficiently resulting in less wasted energy to produce the same results. For example, a hospital HVAC unit with clogged filters must run longer to obtain the same temperatures.

The benefits of EAM do not stop with more reliable, longer lasting, more energy efficient assets. By using enterprise asset management software, hospital maintenance management is able to track the results of all work performed including:

Elements of a Work Order

The greatest benefit of this information is the work history that is collected and stored by the EAM system. The work history can be summarized into management reports for a variety of uses. The three most important uses are:

  1. Identification of assets that are requiring too much time or too many repairs. This may be the result of natural aging, improper maintenance or training opportunities. Once the cause is determined, assets may be scheduled for replacement, staff set for additional training or maintenance procedures adjusted.
  2. Setting of standard operating procedures (SOP). The work history collected can also identify good maintenance practices which can be used to establish SOPs across multiple locations.
  3. Improved reliability analysis. The quality of work management history collected for an asset is critical in predicting an asset’s reliability or likelihood to breakdown in the future. With this information a better balance of preventive maintenance and predictive technologies can be used to lower operating costs as well as lower capital expenditures.

When properly implemented, EAM enables asset and maintenance management to always know where their assets are and the condition they are in. The total of labor, repair, energy, document and capital expenditure savings is Big Bucks.

Share with us the percentage of maintenance in your hospital that is reactive versus proactive. Let us help you find a solution today.