Tracking Hospital Maintenance Management

Jan 13, 2014

Stuart Smith

Stuart Smith


This article will explain why Mintek’s Transcendent makes a good Enterprise Asset Management (EAM) for Hospitals.

How an EAM Manages Hospital Maintenance Management

One of the greatest challenges a hospital has is the management of its assets. With tens of thousands pieces of equipment, keeping track and maintaining the equipment in optimal working order is paramount to controlling costs. Without computerized maintenance management system (CMMS) hospitals run the risk of premature equipment failure, loss of equipment, and substantially higher energy bills as a result of inefficient chillers and boilers. It makes sense that the first steps in developing a useful tool is to identify all assets by location, use etc.. and then the collection of asset detail such as description, costs, vendor, service contract and so on.

“Tools like CMMS let facility managers plan a program based on reasoned calculation rather than reactive response…With CMMS, technicians efficiently monitor the status of commonplace systems or equipment, differentiating them from more sophisticated systems requiring exceptional hands-on attention.”
Source: Department of Engineering Professional Development – University of Wisconsin

An Enterprise Asset Management (EAM) is a powerful CMMS designed to help hospitals manage their assets from purchase through retirement.

How to Use The EAM System

Once the framework of the EAM is set up the next step is to activate features designed to keep equipment in optimal working order. This includes

  • Establishing preventive maintenance routines. Preventive maintenanceenables facilities staff to perform repairs and adjustments before minor issues cause serious equipment failure and unexpected downtime. Proactive maintenance is far less expensive than reactive repairs.
  • Setting regular inspections. Inspections allows maintenance management early identification of potential critical equipment or asset failure.
  • Automating work requests and work orders. This will track maintenance history of each asset allowing for more accurate useful lifecycle predictions and better capital budgeting.

Labor, Energy, and equipment loss savings will come with the proper mix of the above.

The Final Piece of the Puzzle

The integration of mobile handheld devices represents the final component of a hospital maintenance management program. These rugged and lightweight devices eliminate paper flow and allow for preventive maintenance, inspections and work orders to be recorded as it done. Information is then automatically uploaded into the EAM for analysis and reporting.

Stuart Smith

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