This article will explain why Mintek’s Transcendent makes a good Computerized Maintenance Management Software (CMMS) solution to help States meet their infrastructure needs.

Maintaining State Infrastructure

Unlike City asset management, State asset managers maintain assets over a much larger geographic area. Whether the State is small or the size of Texas effectively maintaining State assets calls for organization and
the control of maintenance activities for infrastructure assets such as bridges, highways, ports and facilities.

The first step in managing State maintenance is to have a maintenance plan that covers which assets are to be maintained, how often and the resources they are expected to need. How maintenance planning is setup and performed has a significant influence on the cost associated with asset care.

One tool that can help State maintenance managers take better care of assets is a computerized Maintenance Management Software (CMMS) system. A CMMS can help ensure that all maintenance activity throughout a State is organized, scheduled, efficient and effective.

CMMS Features for Infrastructure Maintenance

The key to getting the most out of CMMS features is making sure asset and maintenance managers know where State assets are and the condition they are in. A CMMS helps State asset and maintenance managers realize this goal by:

  • Creating a database of all assets by collecting asset detail. Asset detail can include almost anything including location, description, date purchased, cost, serial number etc.
  • Using the asset detail collected to setup asset trees, asset templates and asset views to create a systematic linking of all assets for ease of information retrieval.
  • Setting up maintenance schedules for preventive maintenance, rounds and inspections to ensure that all assets are properly maintained.
  • Automating manual work management processes such as work requests and work orders. Eliminating the paper flow speeds up information flow to maintenance managers as well as increasing productivity.
  • Collecting all work history to provide asset and maintenance managers with data regarding trends, potential problems, known issues.
  • Enabling State maintenance managers to determine standard operating procedures that can be applied throughout the State. This lowers the learning curve and helps ensure quality maintenance throughout the State.

As information is collected and processed so it can then be used to modify maintenance management plans by prioritizing the work needing to be done and to minimize major repairs or capital replacements.

Most importantly, the features of a quality CMMS change State maintenance management from reactive to proactive which lowers labor, repair and energy costs as well as ensuring that assets have a longer useful lifecycle.