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Upgrading to a new operating system — whether it’s a personal computer or an office full of workstations — can be a stressful experience. Upgrades are essential to gain new features or to be able to run new applications, but you approach it with trepidation because something could go wrong in the process.

I’m going to take you through the possible problems that could occur, and the best way that an EAM CMMS solution can help prevent those issues.

Nine things that could go wrong when upgrading your operating system

  1. Insufficient hardware – New operating systems require heftier hardware than their predecessors. A system that runs the old OS just fine may run the new one very slowly or not at all, so be sure to check out the hardware requirements before you do the upgrade.
  2. Setup errors and freezes – The setup process fails in the middle of an upgrade due to insufficient disk space or a hardware issue.
  3. Driver problems – These are some of the most common problems because you could get through the installation process and the OS runs, but you may find you can’t print in the new OS or your sound card no longer works; these would be driver issues.
  4. Activation error – After upgrading your OS, you may be told you don’t have a genuine copy of Windows or Apple, which requires activation after installation; if you don’t activate you then go into a limited functionality mode, where you can no longer use the interface and will lose premium features.
  5. Application incompatibilities – The ability to not run certain applications anymore after an upgrade.
  6. Data loss – Make sure your data is backed up to a USB or on a server to ensure that when the upgrade happens you don’t have a chance of data loss.
  7. Performance problems – After upgrading your system, you may find that it doesn’t run as quickly as before which could be related to: insufficient hardware, the wrong drivers, or application incompatibility.
  8. Permissions/access problems – After upgrading to your new system, you are getting denied access messages which can happen with real files or folders if your user account information has changed in the new version of your software.
  9. Interface problems/learning curve – Learning how to navigate through the new changes in your OS systems and getting over that learning curve.

An EAM CMMS can help set reminders for when upgrades approach to avoid potential problems occurring. It also allows workers to track work orders, create work requests for maintenance operators, record asset history, manage inventory, and audit the actions of all assets to determine the lifespans of said assets.

Why you should implement an EAM/CMMS into your corporate structure

Upgrading assets around the office, as mentioned, can be a tedious task especially when you worry if they will continue to work at the same level as before. Incorporating an EAM/CMMS into your plan can help in several areas; the first would be for work management.

Cropped image of a young man working on his laptop in a coffee shop, rear view of business man hands busy using laptop at office desk, young male student texting on computer sitting at wooden table

An EAM CMMS can not only collect data on your assets and store them, but if you are due for an upgrade, an EAM/CMMS will store information and also allow you to access these files at any time without the worry of losing information or having to back it up on an additional device.

Corporate companies without a preventive maintenance plan in place could be in trouble if one of the nine actions happens above without the use of an EAM/CMMS. An EAM/CMMS provides backlogs on all assets ranging from 10 years to 30 years, and in the case that a system fails and has a complete list of inventory, your EAM/CMMS system can retrieve this information for you.

A company won’t have to worry about bugs or malfunctions in upgrades with the help of an EAM/CMMS keeping constant track of your assets, their functionality, life-span, and future improvements to avoid problems or extra money coming out of your pocket.

So, the next time your operating systems are due for an upgrade, think do you have the tools to make sure your information is safe?