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Superbowl LII kicks off in two weeks, February 4, 2018 at the U.S. Bank Stadium in Minnesota. Minnesota fans were sad to see their chance to play on their home field for the big game fade away, but now that the AFC and NFC champions have been announced field day preparations are kicked into high gear.

A lengthy to-do list awaits Minnesota including: End-zones need to be repainted, coat racks installed, and space needs to be added to accommodate the media. Workers will need to replace all Minnesota colors with those of the Super Bowl logos and include NFL-sponsored branding that will appear around the stadium.

These items are more aesthetic changes where as maintenance is a whole other story. Turf generally costs a stadium $52,000 to replace every year, so that needs to be taken into consideration since the Vikings playoff season went two weeks longer than expected, and the team made it to the NFC championship giving the stadium little time to prepare.

Concession stands, seats, score boards, the field, lights, gates, bathrooms, and kitchens all need to be evaluated and checked on by maintenance to make sure they are running properly for visitor use. These are the items that require additional help to ensure a successful game day experience.

Let’s Break it Down…

The $1.1 billion stadium seats 66,200 for a normal Vikings game, but the NFL expects to drop its capacity to 65,000 to accommodate international press, security, and entertainment.

According to Peter O’Reilly, senior VP of events for the NFL, 500-600 additional workers were brought on to help with stadium add-ons such as an auxiliary press box for broadcasters, a large metallic gate at the western edge of Commons Park which will help visitors reach the stadium, and fencing that will surround the two and half block security perimeter of the stadium.

These additional elements are more assets to track, pay for, and make sure funds are being allocated properly to not exceed spending costs. Replacing turf, fixing lights on the field, replacing refrigeration for the concession stands are all assets that need tracking just like any facility.

Sports stadiums, just like any facility, need to take the proper precautions to manage their assets and moving parts to figure out adjustments, cost evaluations for repairs/replacements or in general making sure the facility is running smoothly. The best way to track these is through a CMMS.

Why is a CMMS important for stadiums?

Money will always be a factor in any stadium or situation, so the key to better maintenance is being able to grab the low hanging fruit with a CMMS. This is commonly referred to as the 80/20 rule where 80% of the maintenance problems come from 20% of the assets.

Here are the five benefits from having a stadium CMMS.

  • A CMMS provides records of each asset’s location, description and maintenance history. This knowledge enables stadium maintenance management to identify assets that have a higher frequency of work orders so that preventive maintenance and inspections can be scheduled accordingly.
  • When problems are reported or identified, a CMMS automates the work request and work order process so that time consuming paperwork is eliminated. This gives maintenance crews more time to spend completing work orders.
  • Properly maintained stadium assets will need less energy to operate. This is very important for high dollar assets, such as display panels and broadcasting equipment.
  • When using mobile devices, stadium crews performing inspections for everything from seating to parking areas find that work can be done faster. This is because the handheld device can display an inspections checklist pre-loaded with inspections criteria. Inspections results are input directly into the mobile device so that the results can be transmitted back to management. What might have taken days can now be done in hours.
  • The increased automation and control of work management processes enables more work to be done with the same amount of resources. This will directly impact the cost of labor of stadium operations.

A CMMS solution for sports stadiums can help lower labor expenses, extend the useful life cycle of assets and lower stadium energy costs. The financial impact of a CMMS system for stadium owners is tremendously positive.