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This article will explain why Mintek’s Transcendent makes a good Computerized Maintenance Management Software (CMMS) solution to help the Federal Government reduce its infrastructure costs.

Lowering the Costs of Federal Infrastructure Management

Federal infrastructure is the most far reaching and expensive responsibility of government. Assets that need to be maintained include airports, dams, interstate highways, military bases, federal office buildings, levees, prisons and even parks.

Why Infrastructure Costs are Increasing

To complicate infrastructure management, assets management is a shared responsibility between various government agencies. For example, prison asset management is the responsibility of the Bureaus of Prisons and Bridges and highways fall under the management of the U.S. Department of Transportation.

The cost of maintaining many of these assets continues to rise as assets age and deteriorate. In addition, these costs are accelerated for assets that have been neglected due to budget constraints or poor maintenance practices. One good solution is to implement a CMMS system to keep track of all assets as well as ensure they are scheduled for proactive maintenance.

The Advantages of Proactive Maintenance

The key to getting the most out of CMMS is making sure asset and maintenance managers have complete asset knowledge including the condition they are in at all times. This knowledge will enable asset and maintenance managers to plan work more effectively.

CMMS solution accomplishes this by:

  • Creating a database of all assets by collecting asset detail. Asset detail can include almost anything including location, description, date purchased, cost, serial number etc.
  • Using the asset detail collected to setup asset trees, asset templates and asset views to create a systematic linking of all assets for ease of information retrieval.
  • Setting up maintenance schedules for preventive maintenance, rounds and inspections to ensure that all assets are properly maintained.
  • Automating manual work management processes such as work requests and work orders. Eliminating the paper flow speeds up information flow to maintenance managers as well as increasing productivity.
  • Collecting all work history to provide asset and maintenance managers with information regarding asset conditions, potential repairs and maintenance trends. This information also allows Federal agencies to create standard operating procedures across multiple locations.

In short, a CMMS system gives maintenance teams more time to perform the same amount of work, greater flexibility for handling unplanned maintenance and the ability to be proactive in maintenance management.

A proactive maintenance operation will not only extend the useful life of critical government infrastructure but also reduce the amount of capital expenditures needed to replace aging assets.