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This article will explain why Mintek’s Transcendent makes a good Enterprise Asset Management (EAM) to help meet the infrastructure needs of Cities.

Crumbling City Infrastructure

Many cities are now facing asset management problems that simply did not exist 75 or 100 years ago. One of these problems is that the infrastructure of cities is aging resulting in bridges, water systems and facilities that are 50, 75 or 100 years old.

To complicate the asset management problems, most city governments are currently facing record budget deficits leaving critical assets unfunded for repair, refurbishment or replacement. One good way to address this situation is to implement an EAM CMMS system to handle the long -term asset management issues as well as making sure assets are receiving the best maintenance possible in order to extend their useful life.

How an EAM CMMS Solution Lowers Operating Expenses

Implementing an EAM CMMS system has both short-term and long-term benefits. The short-term benefits begin with an almost immediate expense savings from a reduction in labor, repairs and energy costs. These costs are reduced as maintenance management becomes more proactive identifying and addressing issues before they become major repairs.

This is accomplished through the collection and organization of asset detail so that a complete database of asset knowledge is obtained. Once the database is setup, maintenance management can focus on the high maintenance need areas, prioritizing and scheduling all work managementtasks.

The CMMS tools to help include but are not limited to:

  • Automation of work management processes such as work requests, work orders, inspections, repairs, rounds etc. This eliminates the need for time consuming paperwork enabling maintenance teams to spend more time in the field addressing problems.
  • Scheduling tools to enable maintenance planners to optimize labor resources. This benefit will cut labor expenses by the more efficient use of labor as well as give maintenance management greater flexibility for handling unplanned maintenance.
  • The ability to record work related tasks using mobile devices. Increasing
    maintenance mobility speeds response times as well as reducing paper flow associated with inspections, preventive maintenance and repairs.

CMMS tools allows more work to be done with the same amount of resources. This will not only lower labor costs but will also result in assets that are better maintained through proactive scheduling which will result in lower energy costs, fewer major repairs needed and will extend the useful lifecycle of assets.

How a EAM CMMS Solution Impacts Long-term Costs

In addition to the short-term benefits described above, implementing an EAM CMMS has significant long-term effects. The long-term benefits are a result of being able to manage assets from the planning stage through an asset’s replacement.

The long-term benefits for City asset management from an EAM CMMS solution come as a result of:

  • The collection of all work management activity. This information is crucial for identifying capital budget requirements, maintenance planning and the setting of standard operating procedures.
  • Better document handling and storage. EAM features enable blueprints, photos, contracts and vendor information to be stored and attached to work. This results in substantial savings by reducing the time spent searching for and retrieving documents.
  • Asset and maintenance managers will always know the condition of their assets and be able to better forecast labor, parts and major replacements needs. The ability to plan asset care will not only lower overall costs but may also keep aging City assets in use until economic conditions change.