As August begins, States along the Gulf coast and Atlantic seaboard start paying a more attention to tropical weather developments. With the number of hurricanes peaking between August 15 and October 15, now is a good time to make sure asset management is covered on your checklists.

Asset Management Checklist Tasks

Every business should have a disaster recovery plan in case of emergency and many of these plans will have checklist for managers to follow. Checklist items may include anything from inspecting assets to performing preventive maintenance on roof HVAC units. Below is a list of some of the more notable asset management checklists items that can easily be performed using asset management system software or its features.

Before a Hurricane

  1. Vendor, documents and contract information. Electronic storage of this information is highly preferred
  2. Make sure all your handheld devices used for inspections and work orders are fully charged. Fully charged handheld units can last 1-2 days which should be adequate complete inspections after the storm passes.
  3. Inspect generators to make sure they are in working order.
  4. Inspect and repair roof flashing, drains, windows, doors, gutters and so on. High winds will find weaknesses.
  5. Document shutdown and start up procedures for equipment. Input data directly into your system for retrieval after the storm.
  6. Make sure your EAM hosting data center has redundant backups not in the path of the storm.
  7. Check and clear floor drains to make sure water can build up in interior locations.
  8. Secure roof mount assets such as chillers and HVAC units.
  9. Inspect gas and electric shutoff’s to make sure they function properly.
  10. Make sure assets that will be connected to a generator have operational safety features in working order.

During a Hurricane

  1. Make sure all non essential power and fuel sources are shut down according to planned shutdown procedures.
  2. Disconnect all electrical devices to avoid possible power surges or unplanned reactivation.
  3. Perform continual inspections for leaks, pipe breaks, fire and structural damage using handheld devices and record their status.
  4. Monitor boilers or other equipment that must be left online.
  5. Make sure someone is checking in on the person who drew the short straw to stay.
After the Hurricane
  1. Inspect property for damage, debris. Report result using your asset management software. This is very important as it becomes a centralized point of access and can be used for insurance claims when data is compared to pre-storm inspection results.
  2. Test sprinkler systems feeds to make sure water is available. This is done before repairs are scheduled.
  3. Clean drains, remove debris.
  4. Follow standard operating procedures for restoring power and fuel sources.
  5. Complete work requests using the automation features of your asset management software.
  6. Submit work requests and schedule work orders using your asset management software.
  7. Recharge your handheld devices.

A couple of other checklist can be found at:

Why Use Asset Management System Software

You know you need asset management software if you looked at the abbreviated list above and said we have a book for that stuff or wondered what a handheld device was. Paper based methods of asset management are cumbersome, slow to use and absolutely useless if the paper gets wet during a storm.

Automating inspections and work orders saves time and money. When you only have a few hours to prepare or react, it makes sense to have a tool like Transcendent® capable of moving at your speed. Implementing asset management system software has other advantages too. The most important advantage is that asset managers will know where their assets are, their condition and their complete maintenance history at the touch of a button.

What major checklist items would you add for your industry? If you liked this article you may also enjoy reading: