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Starting tomorrow, The Hobbit hits domestic movie theaters with another thrilling adventure penned by J.R.R. Tolkien. The movie follows the adventures of Bilbo Baggins as he joins a band of dwarfs determined to reclaim their lost Kingdom of Erebor from the dragon Smaug.

What could a Hobbit, a pack of dwarfs, a wizard and some elves have in common with asset and maintenance management? The answer is to take back control of their part of world.

Both worlds are scary, for the heroes of the movie they face many physical dangers and in the end learn much about themselves and how to embrace new challenges.

For asset and maintenance managers, facing an overwhelming backlog of work requests and work orders, they risk their professional reputation and the survival of the company should they fail to take back proactive control of operations.

Reclaiming the Kingdom, a Maintenance Story

The heroes of The Hobbit had a plan that involved a small group going on the adventure of a lifetime. The dangers were physical and mental but the key to hopeful success was planning and the ability to adjust their plan as the situations changed.

Asset and maintenance management facing an out of control operations nightmare, are going to face their own dragons such as people who resist change and the dark forces who do not believe in the cause.

Operations could certainly try throwing bodies at the problem, but this is never a good long-term solution. More importantly, given the national crisis in finding facility engineers, there are enough bodies to go around. Therefore, to take control, asset and maintenance management need a way to get a handle on the problem sooner rather than later.

The key is to be organized before the adventure begins. EAM CMMS programs are ideal for this because they are integrated into the very fabric of operations. When implemented properly, EAM CMMS will help asset and maintenance managers:

Fifteen EAM CMMS Asset and Maintenance Management Benefits the Dwarves did not have

  1. Document the location, description and condition of each asset and/or tool.
  2. Add and edit assets with ease.
  3. Upload and keep track of all associated asset documentation such as blueprints, manuals, schematics, contracts and photos.
  4. Maintain vendor information and contracts which can be used to avoid duplicity and/or consolidate coverage.
  5. Obtain a management view of work in progress using work space tools such as work list and calendars.
  6. Organize the work management work flow by automating the flow of work requests and work orders.
  7. Computerize the scheduling of work orders, rounds, inspections and preventive maintenance.
  8. Track work management results including details such as person assigned, cost, time spent, tools used, results, before and after photos and so on.
  9. Understand the condition of all assets for better capital planning.
  10. Be able to have sufficient asset work history for repair, refurbishment or replacement decisions.
  11. Have a knowledge base that can be used for training new staff.
  12. Be able to manage assets across multiple locations.
  13. Reduce labor and administrative costs through a reduction in paperwork and overtime through more effective scheduling of resources.
  14. Maximize wrench time.
  15. Decrease energy consumption with more energy efficient equipment.

When you look at all the benefits that EAM CMMS brings to the table it is hard to imagine how any modern facility can operate without it. The benefits and features available with EAM CMMS systems will continue to grow over the next few years as features like increased mobility continue to raise the bar for efficiency and effectiveness.

The days of middle earth are gone and so are the days of paper based maintenance operations. To take back control of operations and remain competitive in the modern world, technology has to be embraced. Best of breed EAM CMMS vendors also provide 24/7/365 technical support so your operations do not wait for help when needed.

Share with us how your operations needs to change the most and let us help your organization find a customized solution to asset and maintenance management by scheduling a demo today.