In the spirit of Fall and our latest emphasis on checklists and the importance they bring to facilities, it seems only appropriate to discuss fall checklists in hospitality.

As Atul Gawande states,Good checklists are precise. They are efficient, to the point, and easy to use even in the most difficult situations. Good checklists are, above all, practical.

Close-up of hand feeling checklist

The success of any hotel resides on its level of service it provides to its guests; a simple checklist can make sure that assets are properly attended to and reported using the right system.

Preventive maintenance procedures can be setup on a number of assets, such as HVAC units, generators, tubs, shower heads, pool filters, and many more to prevent failures.

A preventive maintenance checklist allows technicians the freedom to not rely on memory but refer to a guide and double check their work so mistakes are not made and problems are not overlooked. This checklist in most cases is performed through a maintenance management system to track maintenance, reduce costs, and give a higher level of customer satisfaction.

An EAM/CMMS can help with fall/winter inspections because different assets may need attending to than summer ones, so adjustments should be made accordingly and planned out.

Fall Maintenance Checklist

Below shows the 12 fall maintenance inspections that hotels need to follow to keep their facility operating at its peak.

  1. Inspection and repair of fuel lines, valves, pumps, meters and repair all before opening or closing
  2. Inspection and repair of fuel storage tanks for corrosion damage that may have caused structural integrity concerns
  3. Inspection and maintenance of fireplaces, heaters, HVAC, heat pumps and any asset that provides climate control
  4. Inspection of water distribution system for contamination, standing water, corrosion. Verify for ASHRAE Standards
  5. Inspections and maintenance of pool and spa assets prior to opening and proper draining or protection of pools when closing
  6. Inspections and maintenance of all emergency and safety equipment such as snowmobiles, fire extinguishers, alarms systems and security systems
  7. Inspections and repairs of all lighting and electrical circuits
  8. Inspection of seasonal assets such as ski-lifts, fitness areas, beach equipment, attractions, trails as well as any facilities or assets associated with them
  9. Inspections and preventive pest control during and for the off season
  10. Trim trees and shrubbery around facilities of all dead foliage
  11. Inspections and maintenance for all boilers, chillers, heat pumps
  12. Inspections and repairs of property assets known to be liability issues such as loose railings, deck support, poorly lit parking areas

Whether you have an EAM/CMMS in place or are looking to add one, the goal is to provide preventive services in order to prevent costly problems from arising. Sometimes the smallest signs of a repair can be a big expense to hotels if not attended to quickly.

Hotel CMMS in Operation

Is your resort ready for a tool that keeps you organized and schedules out all your maintenance? If the answer if yes, then you are ready for a CMMS.

CMMS provides Resort maintenance managers with the ability to:

  1. Establish a knowledge database of all assets, so they know what their assets are, their location and condition
  2. Schedule inspections and maintenance on any asset
  3. Track work results of all work performed
  4. Provide resort management with reports indicating the remaining expected useful life
  5. Understand their maintenance backlog situation and ensure no asset is overlooked
  6. Provide documentation of asset work history that can help mitigate claims from accidents

Don’t risk your facility or guest experience over preventive measures.

Checklists provide protection against failures. They remind us of the minimum necessary steps and make them explicit.